Reservations

Policies

Revoke of Reservation & Event Capabilities

If groups damage, harm or abuse spaces within and around the MU Student Center and Memorial Student Union the Missouri Student Unions reserves the right to revoke reservation and events capabilities for at least six months from the date of revoked services and put on notice. In addition, all future reservations will be cancelled. After six months, the group may request to have this status removed and capabilities restored, however, all overdue fees must also be paid to being to utilize the Missouri Student Unions.

Disruptive Behavior, Unsolicited Advertising and Other Unscheduled Activities

To protect our students and campus community, the Missouri Student Unions reserves the right to ask individuals or collective groups to leave the Missouri Student Unions buildings and adjacent parameters if individual(s) behaviors and/or actions impede business, interfere with regular activity in either Memorial Student Union or the MU Student Center or surrounding areas, compete with tenants interests located in the buildings OR if the customer/groups does not have a scheduled reservation through the Missouri Student Unions Event Management office. Groups/individuals will be asked to leave and upon refusal, MUPD will be called to assist.

Student Organizations

Student organization wanting to reserve rooms for regular meetings, events or activities are encouraged to make reservations as early as possible, up to 6 months in advance.

Student organizations should make reservations online at Unions.missouri.edu at least 48 hours in advance. Requests made less than 48 hours in advance are subject to availability.

Changes or cancellations can be made by phone to the Event Management office or by email by the contact person who made the original reservation.

It is the responsibility of the student organization to bear any related costs for the event including but not limited:

• If rooms are reserved, not used, and not cancelled 48 hours prior to a scheduled meeting/event.
• If a room setup is requested outside of the preset configuration for that room. For preset configuration information visit website for your reference.  
• If room request is for Stotler Lounge (all sections), Mark Twain Ballroom, Benton/Bingham Ballroom, 2206 ABC.  $75 ballroom/large meeting room fee will be assessed.
• If the setup is for a large event (100+ people) or over and is the event continues after 11 PM
• If any furniture must be moved to accommodate the event.
• If a meeting is scheduled earlier or later than normal building hours.
• If overnight storage is requested.
• If rental equipment is requested such as a dance floor, staging or certain audio-visual equipment.
• If the event requires additional security, ground services and additional staff
• If the event requires additional utilities and other materials
• If the event and organization requests a last minute change, equipment or other assistance (within the schedule event start time).  This is a $5 Last Minute Convenience Charge which will be added to your invoice.
• If the room is left in a condition that requires extra cleaning.

Audio-Visual equipment requests should be made when making the original reservation. Last minute additions of A/V equipment will incur a charge including the Last Minute Convenience Charge.  Equipment provided in rooms is to stay in the room where they are reserved. Groups will be charged if reserved equipment that is damaged, or if equipment becomes lost or stolen.

Student organizations with overdue fees (greater than 30 days) will have their reservation privileges revoked. Future reservations will be cancelled and the student organization will be put on hold through the ORG.

Student pawprints are required at the time of reservation to charge associated costs.  Invoices are sent promptly via email to the contact information after the event has completed and include all additional charges incurred before, during and after the event.

University Departments

University departments wanting to reserve rooms for regular meetings, events or activities are encouraged to make reservations as early as possible, up to 6 months in advance.

Individuals needing meeting rooms should reserve space online at Unions.missouri.edu, by e-mail or by phone at least 72 hours in advance. Requests made less than 72 hours in advance are subject to availability.

Changes or cancellations can be made by phone to the Event Management office or in person by the contact person who made the original reservation.

It is the responsibility of the University department to bear any related costs for the event including but not limited:

• If rooms are reserved, not used, and not cancelled 48 hours prior to a scheduled meeting/event.
• If a room setup is requested outside of the preset configuration for that room. For preset configuration information visit our website for your reference.  
• If room request is for Stotler Lounge (all sections), Mark Twain Ballroom, Benton/Bingham Ballroom, 2206 ABC.  $75 ballroom/large meeting room fee will be assessed.
• If a meeting is scheduled earlier or later than normal building hours.
• If the setup is for a large event (100+ people) or over and is the event continues after 11 PM
• If any furniture must be moved to accommodate the event.
• If overnight storage is requested.
• If rental equipment is requested such as a dance floor, staging or certain audio-visual equipment.
• If the event requires additional security, ground services and additional staff
• If the event requires additional utilities and other materials
• If the event and organization requests a last minute change, equipment or other assistance (within the schedule event start time).  This is a $5 Last Minute Convenience Charge which will be added to your invoice.
• If the room is left in a condition that requires extra cleaning.

Audio-Visual equipment requests should be made when making the original reservation. Last minute additions of A/V equipment will incur a charge including the Last Minute Convenience Charge. Equipment provided in rooms is to stay in the room where they are reserved. Groups will be charged if reserved equipment that is damaged, or if equipment becomes lost or stolen.

MoCode and PS account numbers are required at the time of reservation to charge associated costs. .  Invoices are sent promptly via email to the contact information after the event has completed and include all additional charges incurred before, during and after the event.  MoCodes provided are typically charged within 10 business days.

Room Storage

• The Unions will charge a fee to any group wishing to use a meeting room as a storage space. For on-campus groups the charge is $25 for meeting rooms and $50 for ballrooms/large room. Off-campus costs will be based on 50% of the daily room rental rate.
• The storage or setup of items in the rooms may not be placed before 3:00 p.m. and must be removed at the end of the event. If storage is needed past the end of the event, advance permission must be obtained from the Guest Services Coordinator. The Unions retains the right to limit the number of storage items.
• All return shipment items, and all costs incurred from such acts, must be paid and arranged in advance by the student group, department, or off campus user. The hosting organization is solely responsible for these arrangements, as well as the transportation of the items to and from the Unions.
• No items will be accepted if advance notification has not been given. Any items in storage not retrieved by the agreed upon time will be disposed of by the Unions staff.
• Advance notification must be given to the Guest Services desk for storage space. The Unions, however, does not guarantee storage space.
• The Unions will not be held responsible for any damage, theft, or loss of any items left or stored in the facilities.